Sanka Academy

A Comprehensive Guide to Tracking and Managing Manufacturing Production Workflow


Last Update: Dec. 20, 2023


Making products efficiently and effectively is crucial for any manufacturing company.

Stringent tracking and systematic management of the production workflow are essential to achieve this.

It ensures the seamless transformation of raw materials into finished goods and keeps everything moving along in a timely manner.

This article will outline detailed steps you can take to manage and track a production workflow in your manufacturing business.

What is a Workflow in Manufacturing Production

In a manufacturing context, a workflow refers to the delineated sequence of industrial, administrative, or other processes through which a piece of work passes from initiation to completion.

It encapsulates everything from resource allocation and procedure sequences, to the tools and methodology used at every step of the production process.

The Benefits of Workflow Management in Manufacturing

The implementation of efficient workflow systems in manufacturing production is invaluable. Here are some of the key benefits:

#1 Improved Efficiency and Productivity

Having a well-designed workflow helps streamline business operations. It outlines clear routes for product development, improves team coordination, minimizes errors and redundancies, and removes unnecessary steps, leading to increased efficiency and productivity in manufacturing production.

#2 Standardization and Consistency

Besides efficiency, workflows provide a standardized road map for tasks and processes.

Consistency in manufacturing is a critical aspect of maintaining product quality, which workflows help to maintain, thereby building customer trust and satisfaction.

#3 Improved Visibility and Transparency

Workflow tools in manufacturing provide real-time visibility into production processes.

This transparency helps managers monitor ongoing processes, identify bottlenecks, and detect issues before they magnify.

Essentially, it leads to faster decision-making and the ability to proactively mitigate risks.

#4 Enhanced Communication and Collaboration

A well-established workflow promotes effective communication and collaboration among team members.

By clearly outlining steps and responsibilities, workflow tools ensure everyone is on the same page, reducing confusion and making collaboration smoother.

#5 Better Compliance and Documentation

With enhanced tracking, workflows guarantee better compliance with both internal and external standards.

These tools help businesses maintain detailed records of each production process, assisting with auditing, quality assurance, and regulatory compliance.

#6 Cost and Time Savings

By promoting efficient use of resources, minimizing waste, reducing errors, and simplifying training processes, workflow systems can lead to significant cost and time savings.

#7 Continuous Improvement

Lastly, workflows make provision for regular review and optimization of manufacturing processes.

The continuous monitoring and real-time data provided by these tools can help identify areas for improvement, fostering a culture of continuous enhancement to stay competitive.

Step-by-step Workflow Management and Tracking

Step 1: Outline Your Process

Before you can manage or track anything, you need to map out your production workflow. Break down the entire process into separate phases such as design, procurement, production, and quality control, among others.

Step 2: Identify Activities in Each Phase

For each phase, identify the specific activities that take place. For example, in the procurement phase, activities might include finding suppliers, negotiating contracts, purchasing materials, and receiving materials.

Step 3: Assign the Lead and Team for Each Activity

Clear roles and responsibilities are essential for workflow efficiency. Assign leads for each phase of the workflow who will oversee the respective team members' activities.

Step 4: Define Key Performance Indicators (KPIs)

KPIs allow you to measure the success of your workflow. They could include cycle times, scrap rates, or production costs. Determine what metrics are most relevant to your goals for each phase of the process.

Step 5: Implement Process Automation Tools

Your workflow will be exponentially more efficient if certain parts are automated. Procurement and inventory management software or project management systems can significantly speed up tasks.

Step 6: Document Your Workflow

Detail your workflow in a written document. Include the phases, activities, roles, KPIs, and tools you will use. This document will be useful for training new staff and for reference when making improvements in the future.

Step 7: Track and Collect Data

Track your KPIs and gather data overtime. Use this information to identify areas of promise and points of concern within your workflow.

Step 8: Analyze the Data and Implement Changes

Evaluate the data to discern patterns and areas that need improvement. Make the necessary changes and update your workflow document as needed.

Step 9: Continually Monitor and Adjust Workflow

Workflow management is not a one-time process. It requires continuous monitoring and adjustment to reflect your company's changing need and market dynamics.

Overcoming Workflow Management Challenges

Tracking and managing production workflow can come with a set of challenges:

  • Communication: Clear and timely communication within the team members is crucial to avoid confusion and ensure smooth operations.
  • Technology: Adequate technological support is vital for tracking production metrics and workflow automation.
  • Training: Good workflows are useless if your team doesn't understand them. Ensure staff training programs to equip your team with the necessary workflow knowledge.
  • Adaptability: Markets change quickly, and your workflow must keep up. It should be flexible enough to be modified when necessary.


While establishing a workflow for manufacturing production might require time and resources initially, the multitude of benefits makes this investment worthwhile.

Improved efficiency, better communication, enhanced transparency, cost savings, and the potential for continuous improvement are just a few of the many advantages that manufacturing businesses can enjoy with effective workflow management.

By understanding your workflow, identifying essential activities, defining KPIs, and committing to a continual cycle of monitoring and adjustments, your company can thrive and anticipate changes in the complex world of manufacturing.

Mastering IT Cost Reduction: Definition, Importance, and Strategies Digital Transformation Strategy: A Practical Tips Digital Transformation Examples and Case Studies Digital Transformation for Small Businesses: Leaping Into the Future AI Chatbots : A Comprehensive Guide Newsletter Automation: The Key to Your Content Marketing Success Community Engineering: A Complete Guide A Beginner’s Guide to a Social Media Strategy Mastering Twitter Automation - Super Effective Ways Maximizing Success: The Ultimate Guide to Compound Startups SaaS Localization: 7 Strategies to Successfully Localization Your Software Products A Beginner’s Guide to Community-Led Growth What Is a BOM? The Key to Streamlining Your Manufacturing Process The Ultimate Guide to Crafting Effective Standard Operating Procedures (SOP) Discord Management Complete Guide Maximize Business Efficiency with Enterprise Resource Planning Generative AI Marketing A Beginner’s Guide to Community Management Why ITAM Matters: A Guide to Effectively Managing Your IT Assets Reskilling Your Workforce: A How-to for Companies The Top 11 Attendance Tracking Tools to Monitor Your Team's Attendance YouTube Affiliate Marketing: What It Is and How to Get Started 12 Best Project Management Tools/Software You Should Know About The Top 10 Service (SaaS) Management Tools The Top 12 Work Management Software to Streamline Your Work The 11 Best CRM Tools: A Comprehensive Overview The Top 13 Email Marketing Tools to Enhance Your Email Campaigns Top 10 IT Asset Management Tools in 2023 A guide to Social Media Automation and 5 Key Benefits The Best Asia Marketing Agencies: Leaders in the Industry Maximize Efficiency with Social Media Publishing Automation Social Media Bots: How to Accelerate Business Growth Boost Your Profits: ERP Small Business Solutions Explained Mastering the Art of Advertising in Japan: Key Strategies and Tips 5 Essential Facebook Automation Strategies to Grow Your Business Maximize Your Business Growth with Instagram Automation Tips Understanding Consumer Behavior in Japan: Key Insights Master Ecommerce Translation: Boost Global Sales Today Mastering SEO in Japan: Boost Your Business with Tips and Tricks Discord Scheduled Posts for Efficient Communication Unleashing the Potential of SEO Asia: Strategies for Success 8 Marketing Automation Tools to Grow Your Business CRM and Digital Experience (DX): The Road to Digitalizing Customer Relationships ROAS Mastery: How to Get the Most From Your Ad Spend [With stats] 4 surprising benefits of community management Cloud-Based CRM: Harnessing the Power of the Cloud for Customer Relationships SaaS Management Platforms: How to Simplify Operations and Save Time The Best Instagram Analytics Tools to Radicaly Improve Your Account Management A Beginner’s Guide to Community Membership Management E-Commerce in Asia: The landscape and why it's growing so fast 11 Ways to Improve Conversion Rates on Social Media How to Create an Effective E-Commerce Management Process Onboarding and Organizing New Employees Workflow Top 5 Automation Tools for Social Media to Boost Your Business A Guide to Social Media Customer Service: Strategies and Best Practices for Success What is community? It’s about people and their relationships. The Social Media Best Practices for Fashion Brands Empowering Customer Service: The Top 11 Help Desk Software A Complete Guide to Social Media Content Social Listening Guide: What is "social listening"? A thorough explanation from methods to successful case studies. The Art of Decision-Making: A Comprehensive Guide to Business Choices Google Analytics to Monitor Social Media Traffic Mastering Influencer Marketing on Instagram: A Comprehensive Guide Write Code and Push to GitHub Workflow Getting Started With Localization Automation: A Beginner's Guide SEO Automaiton 101 - Get ranked higher quickly Top Social Media Management Agencies in Asia to Boost Your Brand Create a Website Page Using WordPress: A Comprehensive Guide The Power of Integration: The Best 11 iPaaS Tools E-Learning Tools: A Comprehensive Guide to the Top Solutions Introduction to Affiliate Marketing 10 Best Sales Force Automation Tools to Escalate Your Sales Process What Is Kanban? Understanding the Kanban Methodology and Principles The 10 Best Cloud Cost Management Tools: A Definitive List The 10 Best Employee Training Software Solutions for Your Team 8 Marketing Strategies to Grow Business in Asia The 10 Best Sales Analysis Software Tools for Your Business Top 10 Workflow Management Tools: Features, Pros and Cons Top 10 Social Media Listening Software: Features, Pros & Cons The 10 Best Influencer Marketing Tools and Why You Need Them ROI of Automation Tools: Low Cost & High Reward? The Top List of Digital Transformation Platforms The Ultimate List of the Top Customer Data Platforms 7 Examples of Popular Online Communities Mastering the Sales Order Process Workflow: A Comprehensive Guide Top 10 Social Media Marketing Tools Every Marketer Should Know Unlock the Power of Social Media: Tips for Instagram Highlight How to Manage Employee Leave Requests Using Google Calendar What Are Twitter Threads? Understanding the Basics Unlock the Power of LinkedIn Automation to Transform Your Profile The Rise of Emotion AI: What You Need to Know The Ultimate Guide to Optimizing Your Business Through Workflow Mapping Embracing the Future with Digital Transformation in Manufacturing The Workflow Efficiency Blueprint: A Step-by-Step Process for Optimizing How You Work Digital Transformation Failures and Lessons Learned Mastering Internal Auditing: A Comprehensive Guide A Comprehensive Guide: How to Plan and Create a Commercial Film Mastering the Art of Document Approval Management How to Run Effective NFT Marketing Campaigns: Best Practices and Case Studies A Look at Digital Transformation KPIs in Enterprises Master the Expense and Reimbursement Process with QuickBooks: A Comprehensive Guide AI Marketing - The Complete Guide Crafting Effective Email Marketing Strategies for Abandoned Cart Workflow Streamline Your Processes with Workflow Templates: 8 Examples and Step-by-Step Guides Mastering International Marketing: Strategies for Global Success The community management process: A Step by Step Guide A Comprehensive Guide to Creating and Setting Google Ads Creating the Ideal Workflow for Software Development: A Step-by-Step Guide Manage a Webinar Using Zoom Workflow: A Comprehensive Guide The Power of Automation: How Social Media Auto-Publishing Tools Benefit Your Business Top Social Selling Tools to Boost Your Sales Strategy The Best Community Management Tools to Build an Engaged Audience Comprehensive Guide to Creating Instagram Ad Campaigns The Ultimate Guide to Creating a Brand Community Simplified Guide to Creating and Setting Up Facebook Ads Definitive Guide to Tracking Software and Application Bugs Mastering Mailchimp: A Comprehensive Guide to Sending Marketing Emails Mastering Digital Marketing in Japan: Tips and Strategies Mastering Digital Marketing in Asia: Essential Strategies & Tips Mastering Instagram: How to Create and Publish an Effective Marketing Campaign Step-by-Step A Comprehensive Guide to Tracking and Managing Manufacturing Production Workflow Top Influencers for Web3 Marketing How to Recruit and Educate the Best Talent to Drive Digital Transformation Leveraging CRM in Marketing: Enhancing Customer Relationships & Boosting Business Performance CRM, MA, and SFA: Understanding the Difference and Their Importance Digital Transformation in Healthcare: Enhancing Patient Care and Operational Efficiency Embracing Digital Experience at Your Work Embracing the Future: Digital Transformation in the Banking Industry What Is Workflow Automation and Why You Need It Maximize Your Business Potential with LinkedIn Analytics Social Media ROI - How to justify the spend Top 10 Quotes About Artificial Intelligence from Influential Business Leaders Digital Transformation (DX) for Sales: Embracing Innovation for Business Success Digital Journey: The Transformation of the Travel Industry Pioneering Change: The Digital Transformation in Local Governments Digital Transformation in Real Estate: Uncovering the Opportunities and Challenges The Future of HR: Unleashing the Power of Digital Transformation in Human Resources The Ultimate Guide to Mastering Social Media Marketing Blockchain Communities: What Are They? And Why You Should Build One A Deep Dive into Cloud Migration: Embracing the Future of Business Why Sales Enablement Matters: How to Empower Your Sales Team to Close More Deals 10 examples of well-run brand communities: everything you need to know Unlocking the Secrets of Successful Branding in Japan AI Marketing Strategy: How to Develop an Effective Plan Exploring Social Media in Japan: Trends and Opportunities Mastering Influencer Marketing: Proven Strategies for Success A Comprehensive Guide to Managing Initial Patient Intake and Treatment Mapping E-commerce Rebate Campaign Process: A Step by Step Guide What is Corporate SNS? Understand the Benefits and Tips for Greater Results! Mastering Twitter Analytics: Your Ultimate Guide to Understanding and Leveraging Twitter Data Everything You've Wanted to Know About Web3 Marketing Workflow Optimization: How to Achieve More by Doing Less Define, Automate, Optimize: A Comprehensive Guide to Email Marketing Workflows Why and How to Expand Your Startup to the Asian Market Comprehensive Understanding of Customer Relationship Management (CRM) Best Talent Management Software: A Comprehensive Review of the Top Solutions Boost Workplace Efficiency: Top 10 Employee Productivity Tracking Software Cultural Marketing 101 - how to run business in different countries with different culture Influence Engineering Explained: What, Why and How A guide to Social PR The Comprehensive Guide to Workflow: A Key to Optimized Business Operations Mastering Project and Task Management with Notion: A Detailed Guide Top SEO Agencies in Asia: Boost Your Business Growth The Best Discord Analytics Tools to Track Server Stats Mastering Canva: Simplifying the Presentation Creation Process Digital Transformation in Insurance - Revolutionizing the Industry Landscape The Digital Transformation in the Retail Industry Mastering Global E-Commerce: How to Build a Successful Global E-commerce Business AI Marketing Tools: Revolutionizing the Future of Digital Advertising Unleashing Digital Transformation in Supply Chain Management and Logistics Embrace the Future: Digital Transformation (DX) in Accounting The Comprehensive Guide to YouTube Automation: Unlock the Power to Streamline Your Channel's Growth The Beginner's Guide to Mastering Workflow Management AI in Marketing: A Deep Dive into Fortune 500 Companies What Is a Workflow Chart? The Ultimate Guide to Streamlining Your Process What Is PLM? An In-Depth Look at Product Lifecycle Management What Is a Workflow Plan and How to Write One The Definitive Guide to Workflow Analysis The Benefits of AI Marketing Explained Community Growth: Growing and optimizing your community size Workflow Approval: A Comprehensive Guide to Increased Efficiency Community Management vs Social Media Management How to build a thriving DeFi x NFT community like sudoswap Everything You Need to Know About Product Data Management A Beginner’s Guide to Social Media Engagement

There's a better way to
run your ecommerce.

From Marketing to Customer Service.
Everything you need to grow ecommerce.
One subscription. Unlimited accounts.

Start Free

Contact us for more information.

Free Trial and Demo
Dedicated Support
Estimates & Quotes
Spec & Tool Selection
Data migration
Development & Consulting