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SaaS Management Platforms: How to Simplify Operations and Save Time


Last Update: July 3, 2023

What you will learn from this article

  • Explore the benefits of SaaS management platform for your business
  • Understand how SaaS management can boost your productivity
  • Get a brief insight about Sanka as one of top SaaS management tools


As a business leader, you have a lot on your plate. Your days are packed between managing teams, overseeing operations, and staying on top of finances.

While software as a service (SaaS) tools have made many business processes more efficient, keeping track of the various platforms and ensuring maximum utility can be time-consuming and frustrating.

SaaS management platforms are designed to solve this problem. By providing a centralized hub to organize, manage and optimize your SaaS tools, these platforms can help simplify workflows, reduce redundancies, and give you back valuable time to focus on high-priority tasks.

In this article, we'll explore some of the top SaaS management platforms and how they can benefit your business through streamlined operations and improved productivity.

With the right solution in place, you'll gain better visibility and control so you can stop bouncing between apps and get back to business.

Why You Need a SaaS Management Platform

As a business owner, you likely use multiple SaaS applications to handle various tasks - from project management and accounting to marketing and resource planning.

However, managing different platforms and staying on top of subscriptions, logins, and invoices can become overwhelming and time-consuming.

This is where a SaaS management platform comes in.

SaaS management platforms, also known as SaaS operations platforms, help streamline and optimize your SaaS applications.

They provide a centralized place to manage licenses, track spending, control access, monitor usage, and gain valuable insights into how employees are using the tools.

With a SaaS management platform, you can:

  • Gain visibility into all your SaaS applications in one place. See details on cost, contracts, licenses, logins, and more.
  • Automate manual tasks like provisioning, de-provisioning, and license renewal to save time.
  • Optimize your SaaS spending by identifying unused or underused applications and reallocating resources.
  • Strengthen security and compliance by maintaining control over user access and logins.
  • Make data-driven decisions on your software investments using utilization reports and analytics.
  • Simplify workflows across departments by integrating your SaaS management platform with the applications themselves.

Using a SaaS management platform is key to streamlining operations, maximizing the value of your SaaS investments, and enabling your team to work more efficiently.

With the right platform in place, you'll gain back valuable time and resources to focus on high-impact initiatives that drive your business forward.

Top SaaS Management Platform to Consider: Sanka

As a business owner, simplifying workflows and optimizing resources are top priorities.

SaaS management platforms like Sanka can help streamline business processes through automation.

Sanka provides an efficient solution enabling users to:

  • Track SaaS usage and spending to gain visibility into software investments. By monitoring logins, usage trends, and subscription renewals, businesses can make data-driven decisions about their tech stack.
  • Maintain control over SaaS applications through role-based access, approval workflows, and audit trails. Admins can ensure that only authorized users access key systems and data.
  • Optimize resources by identifying unused or underused tools and reallocating spending to high-value SaaS apps. Businesses can cut costs by eliminating waste.
  • Automate repetitive tasks like user provisioning/de-provisioning, license management, and single sign-on. This reduces the burden on IT teams and minimizes errors from manual processes.

With Sanka, managing a SaaS environment doesn’t have to be complicated or time-consuming.

The platform provides an automated, centralized solution to simplify SaaS operations, gain valuable insights, strengthen security and compliance, and optimize spend.

A SaaS management platform is essential for efficiency, risk mitigation, and cost savings for any organization relying on multiple cloud-based tools.

Sanka’s reliable and user-friendly interface combined with powerful automation and analytics provides an easy way for companies to take control of their SaaS stack.

Any business using web-based software would benefit from a solution like Sanka to simplify management and unlock the full potential of their SaaS investments.

How SaaS Management Platforms Save You Time

SaaS management platforms can save companies a significant amount of time by streamlining and automating key processes.

Reduce Manual Data Entry

SaaS management platforms automatically log your SaaS subscriptions, users, and usage data.

This eliminates the need for manual data entry and tracking in spreadsheets.

The platform captures all of your SaaS subscription information in one place through automated data integrations with the applications you use.

Streamline SaaS Renewals and Prevent Overspending

These platforms provide visibility into all of your SaaS subscriptions, including renewal dates and costs.

They can alert you in advance of renewals so you have adequate time to review usage and need.

This helps prevent overspending on unused or underused software and ensures you get the best price.

The platform can also automatically cancel subscriptions you no longer need.

Simplify User Provisioning and Deprovisioning

Onboarding and offboarding users for your organization’s many SaaS apps can be time-consuming without a management platform.

These platforms allow you to seamlessly add or remove user access to applications with just a few clicks.

They automatically provision and de-provision users based on your organization’s policies.

Generate Custom Reports and Improve Decision Making

SaaS management platforms provide valuable insights through customizable reporting and analytics.

You can generate reports on application usage, costs, contracts, and more to optimize your SaaS spending and make better business decisions.

Reports can be customized for your specific needs and shared with relevant stakeholders.

Using a SaaS management platform to gain control and visibility of your organization's SaaS ecosystem can help reduce inefficiencies, cut costs, and reallocate your time to more strategic priorities.

The automation and optimization benefits to be gained will far outweigh the investment in this type of solution.

Key Features to Look for in a SaaS Management Platform

Robust Access Management

An effective SaaS management platform should provide controls to properly manage user access. Look for a solution that offers:

  • Role-based access control to grant permissions based on job functions. This ensures users only have access to what they need to do their jobs.
  • Single sign-on (SSO) to enable users to sign in once to access multiple applications. This simplifies the login process for users and strengthens security.
  • Audit trails to monitor how users are accessing the system and track any changes made. This visibility helps ensure compliance and security.
  • Self-service options to allow users to request access or make changes to their own accounts as needed. This functionality reduces the burden on IT teams.

Spending Optimization

A key feature of SaaS management software is cost management. Look for a platform that provides:

  1. Subscription tracking to maintain records of all software subscriptions, renewal dates, and costs in one place. This helps identify cost savings opportunities and avoid "zombie" subscriptions.
  2. Budget alerts to notify you when spending thresholds are approaching or exceeded. This proactive monitoring helps keep costs in check.
  3. Recommendations for more efficient alternatives based on usage data. The software can suggest where lower-cost or free tools may suit your needs.
  4. Invoice management to match incoming bills to existing subscriptions. Discrepancies can then be addressed to avoid overpayment.
  5. Usage monitoring to track how frequently applications are used. Rarely used tools can potentially be replaced or retired to optimize spending.

Enhanced Productivity

A SaaS management solution should make work processes more efficient. Key features include:

  • Workflow automation to streamline repetitive tasks like user provisioning, license reclamation, and subscription renewals. This reduces the amount of time spent on manual work.
  • App integration to connect your SaaS management platform with the applications it governs. This bi-directional integration shares data between systems to enable features like automatic deprovisioning of user accounts.
  • Reporting and analytics to gain actionable insights from your SaaS usage and cost data. Customizable dashboards provide an at-a-glance view of key metrics to support data-driven decision making.
  • A user-friendly interface to ensure all functionality is easy to access and navigate. An intuitive design minimizes the learning curve for users.

Sanka, a reliable and efficient SaaS management platform, provides automation enabling businesses to execute these tasks seamlessly.

With Sanka, users can track software usage, monitor spending, maintain control over applications, and optimize resources for better results.


As businesses continue to transform digitally, choosing the right SaaS management platform is becoming increasingly important.

Implementing platforms like Sanka can pave the way for streamlined processes, improved security, better cost control, and enhanced productivity.

By consolidating SaaS subscriptions under one roof, automating provisioning and de-provisioning, monitoring usage and spending, and gaining control and visibility over your stack, you'll be able to refocus your time and resources on business growth and innovation.

The future is software-defined, and with the right SaaS management solution in place, your business will be poised to thrive in today's fast-paced, digital world.

What are you waiting for? Simplify your operations and save time today with an integrated SaaS management platform.

The investment will be well worth the reward.

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