Sanka Academy

SaaS Management Platforms: How to Simplify Operations and Save Time


Last Update: July 3, 2023

What you will learn from this article

  • Explore the benefits of SaaS management platform for your business
  • Understand how SaaS management can boost your productivity
  • Get a brief insight about Sanka as one of top SaaS management tools


As a business leader, you have a lot on your plate. Your days are packed between managing teams, overseeing operations, and staying on top of finances.

While software as a service (SaaS) tools have made many business processes more efficient, keeping track of the various platforms and ensuring maximum utility can be time-consuming and frustrating.

SaaS management platforms are designed to solve this problem. By providing a centralized hub to organize, manage and optimize your SaaS tools, these platforms can help simplify workflows, reduce redundancies, and give you back valuable time to focus on high-priority tasks.

In this article, we'll explore some of the top SaaS management platforms and how they can benefit your business through streamlined operations and improved productivity.

With the right solution in place, you'll gain better visibility and control so you can stop bouncing between apps and get back to business.

Why You Need a SaaS Management Platform

As a business owner, you likely use multiple SaaS applications to handle various tasks - from project management and accounting to marketing and resource planning.

However, managing different platforms and staying on top of subscriptions, logins, and invoices can become overwhelming and time-consuming.

This is where a SaaS management platform comes in.

SaaS management platforms, also known as SaaS operations platforms, help streamline and optimize your SaaS applications.

They provide a centralized place to manage licenses, track spending, control access, monitor usage, and gain valuable insights into how employees are using the tools.

With a SaaS management platform, you can:

  • Gain visibility into all your SaaS applications in one place. See details on cost, contracts, licenses, logins, and more.
  • Automate manual tasks like provisioning, de-provisioning, and license renewal to save time.
  • Optimize your SaaS spending by identifying unused or underused applications and reallocating resources.
  • Strengthen security and compliance by maintaining control over user access and logins.
  • Make data-driven decisions on your software investments using utilization reports and analytics.
  • Simplify workflows across departments by integrating your SaaS management platform with the applications themselves.

Using a SaaS management platform is key to streamlining operations, maximizing the value of your SaaS investments, and enabling your team to work more efficiently.

With the right platform in place, you'll gain back valuable time and resources to focus on high-impact initiatives that drive your business forward.

Top SaaS Management Platform to Consider: Sanka

As a business owner, simplifying workflows and optimizing resources are top priorities.

SaaS management platforms like Sanka can help streamline business processes through automation.

Sanka provides an efficient solution enabling users to:

  • Track SaaS usage and spending to gain visibility into software investments. By monitoring logins, usage trends, and subscription renewals, businesses can make data-driven decisions about their tech stack.
  • Maintain control over SaaS applications through role-based access, approval workflows, and audit trails. Admins can ensure that only authorized users access key systems and data.
  • Optimize resources by identifying unused or underused tools and reallocating spending to high-value SaaS apps. Businesses can cut costs by eliminating waste.
  • Automate repetitive tasks like user provisioning/de-provisioning, license management, and single sign-on. This reduces the burden on IT teams and minimizes errors from manual processes.

With Sanka, managing a SaaS environment doesn’t have to be complicated or time-consuming.

The platform provides an automated, centralized solution to simplify SaaS operations, gain valuable insights, strengthen security and compliance, and optimize spend.

A SaaS management platform is essential for efficiency, risk mitigation, and cost savings for any organization relying on multiple cloud-based tools.

Sanka’s reliable and user-friendly interface combined with powerful automation and analytics provides an easy way for companies to take control of their SaaS stack.

Any business using web-based software would benefit from a solution like Sanka to simplify management and unlock the full potential of their SaaS investments.

How SaaS Management Platforms Save You Time

SaaS management platforms can save companies a significant amount of time by streamlining and automating key processes.

Reduce Manual Data Entry

SaaS management platforms automatically log your SaaS subscriptions, users, and usage data.

This eliminates the need for manual data entry and tracking in spreadsheets.

The platform captures all of your SaaS subscription information in one place through automated data integrations with the applications you use.

Streamline SaaS Renewals and Prevent Overspending

These platforms provide visibility into all of your SaaS subscriptions, including renewal dates and costs.

They can alert you in advance of renewals so you have adequate time to review usage and need.

This helps prevent overspending on unused or underused software and ensures you get the best price.

The platform can also automatically cancel subscriptions you no longer need.

Simplify User Provisioning and Deprovisioning

Onboarding and offboarding users for your organization’s many SaaS apps can be time-consuming without a management platform.

These platforms allow you to seamlessly add or remove user access to applications with just a few clicks.

They automatically provision and de-provision users based on your organization’s policies.

Generate Custom Reports and Improve Decision Making

SaaS management platforms provide valuable insights through customizable reporting and analytics.

You can generate reports on application usage, costs, contracts, and more to optimize your SaaS spending and make better business decisions.

Reports can be customized for your specific needs and shared with relevant stakeholders.

Using a SaaS management platform to gain control and visibility of your organization's SaaS ecosystem can help reduce inefficiencies, cut costs, and reallocate your time to more strategic priorities.

The automation and optimization benefits to be gained will far outweigh the investment in this type of solution.

Key Features to Look for in a SaaS Management Platform

Robust Access Management

An effective SaaS management platform should provide controls to properly manage user access. Look for a solution that offers:

  • Role-based access control to grant permissions based on job functions. This ensures users only have access to what they need to do their jobs.
  • Single sign-on (SSO) to enable users to sign in once to access multiple applications. This simplifies the login process for users and strengthens security.
  • Audit trails to monitor how users are accessing the system and track any changes made. This visibility helps ensure compliance and security.
  • Self-service options to allow users to request access or make changes to their own accounts as needed. This functionality reduces the burden on IT teams.

Spending Optimization

A key feature of SaaS management software is cost management. Look for a platform that provides:

  1. Subscription tracking to maintain records of all software subscriptions, renewal dates, and costs in one place. This helps identify cost savings opportunities and avoid "zombie" subscriptions.
  2. Budget alerts to notify you when spending thresholds are approaching or exceeded. This proactive monitoring helps keep costs in check.
  3. Recommendations for more efficient alternatives based on usage data. The software can suggest where lower-cost or free tools may suit your needs.
  4. Invoice management to match incoming bills to existing subscriptions. Discrepancies can then be addressed to avoid overpayment.
  5. Usage monitoring to track how frequently applications are used. Rarely used tools can potentially be replaced or retired to optimize spending.

Enhanced Productivity

A SaaS management solution should make work processes more efficient. Key features include:

  • Workflow automation to streamline repetitive tasks like user provisioning, license reclamation, and subscription renewals. This reduces the amount of time spent on manual work.
  • App integration to connect your SaaS management platform with the applications it governs. This bi-directional integration shares data between systems to enable features like automatic deprovisioning of user accounts.
  • Reporting and analytics to gain actionable insights from your SaaS usage and cost data. Customizable dashboards provide an at-a-glance view of key metrics to support data-driven decision making.
  • A user-friendly interface to ensure all functionality is easy to access and navigate. An intuitive design minimizes the learning curve for users.

Sanka, a reliable and efficient SaaS management platform, provides automation enabling businesses to execute these tasks seamlessly.

With Sanka, users can track software usage, monitor spending, maintain control over applications, and optimize resources for better results.


As businesses continue to transform digitally, choosing the right SaaS management platform is becoming increasingly important.

Implementing platforms like Sanka can pave the way for streamlined processes, improved security, better cost control, and enhanced productivity.

By consolidating SaaS subscriptions under one roof, automating provisioning and de-provisioning, monitoring usage and spending, and gaining control and visibility over your stack, you'll be able to refocus your time and resources on business growth and innovation.

The future is software-defined, and with the right SaaS management solution in place, your business will be poised to thrive in today's fast-paced, digital world.

What are you waiting for? Simplify your operations and save time today with an integrated SaaS management platform.

The investment will be well worth the reward.

Mastering IT Cost Reduction: Definition, Importance, and Strategies Digital Transformation Strategy: A Practical Tips Digital Transformation Examples and Case Studies Digital Transformation for Small Businesses: Leaping Into the Future AI Chatbots : A Comprehensive Guide Newsletter Automation: The Key to Your Content Marketing Success Community Engineering: A Complete Guide A Beginner’s Guide to a Social Media Strategy Mastering Twitter Automation - Super Effective Ways Maximizing Success: The Ultimate Guide to Compound Startups SaaS Localization: 7 Strategies to Successfully Localization Your Software Products A Beginner’s Guide to Community-Led Growth What Is a BOM? The Key to Streamlining Your Manufacturing Process The Ultimate Guide to Crafting Effective Standard Operating Procedures (SOP) Discord Management Complete Guide Maximize Business Efficiency with Enterprise Resource Planning Generative AI Marketing A Beginner’s Guide to Community Management Why ITAM Matters: A Guide to Effectively Managing Your IT Assets Reskilling Your Workforce: A How-to for Companies The Top 11 Attendance Tracking Tools to Monitor Your Team's Attendance YouTube Affiliate Marketing: What It Is and How to Get Started 12 Best Project Management Tools/Software You Should Know About The Top 10 Service (SaaS) Management Tools The Top 12 Work Management Software to Streamline Your Work The 11 Best CRM Tools: A Comprehensive Overview The Top 13 Email Marketing Tools to Enhance Your Email Campaigns Top 10 IT Asset Management Tools in 2023 A guide to Social Media Automation and 5 Key Benefits The Best Asia Marketing Agencies: Leaders in the Industry Maximize Efficiency with Social Media Publishing Automation Social Media Bots: How to Accelerate Business Growth Boost Your Profits: ERP Small Business Solutions Explained Mastering the Art of Advertising in Japan: Key Strategies and Tips 5 Essential Facebook Automation Strategies to Grow Your Business Maximize Your Business Growth with Instagram Automation Tips Understanding Consumer Behavior in Japan: Key Insights Master Ecommerce Translation: Boost Global Sales Today Mastering SEO in Japan: Boost Your Business with Tips and Tricks Discord Scheduled Posts for Efficient Communication Unleashing the Potential of SEO Asia: Strategies for Success 8 Marketing Automation Tools to Grow Your Business CRM and Digital Experience (DX): The Road to Digitalizing Customer Relationships ROAS Mastery: How to Get the Most From Your Ad Spend [With stats] 4 surprising benefits of community management Cloud-Based CRM: Harnessing the Power of the Cloud for Customer Relationships SaaS Management Platforms: How to Simplify Operations and Save Time The Best Instagram Analytics Tools to Radicaly Improve Your Account Management A Beginner’s Guide to Community Membership Management E-Commerce in Asia: The landscape and why it's growing so fast 11 Ways to Improve Conversion Rates on Social Media How to Create an Effective E-Commerce Management Process Onboarding and Organizing New Employees Workflow Top 5 Automation Tools for Social Media to Boost Your Business A Guide to Social Media Customer Service: Strategies and Best Practices for Success What is community? It’s about people and their relationships. The Social Media Best Practices for Fashion Brands Empowering Customer Service: The Top 11 Help Desk Software A Complete Guide to Social Media Content Social Listening Guide: What is "social listening"? A thorough explanation from methods to successful case studies. The Art of Decision-Making: A Comprehensive Guide to Business Choices Google Analytics to Monitor Social Media Traffic Mastering Influencer Marketing on Instagram: A Comprehensive Guide Write Code and Push to GitHub Workflow Getting Started With Localization Automation: A Beginner's Guide SEO Automaiton 101 - Get ranked higher quickly Top Social Media Management Agencies in Asia to Boost Your Brand Create a Website Page Using WordPress: A Comprehensive Guide The Power of Integration: The Best 11 iPaaS Tools E-Learning Tools: A Comprehensive Guide to the Top Solutions Introduction to Affiliate Marketing 10 Best Sales Force Automation Tools to Escalate Your Sales Process What Is Kanban? Understanding the Kanban Methodology and Principles The 10 Best Cloud Cost Management Tools: A Definitive List The 10 Best Employee Training Software Solutions for Your Team 8 Marketing Strategies to Grow Business in Asia The 10 Best Sales Analysis Software Tools for Your Business Top 10 Workflow Management Tools: Features, Pros and Cons Top 10 Social Media Listening Software: Features, Pros & Cons The 10 Best Influencer Marketing Tools and Why You Need Them ROI of Automation Tools: Low Cost & High Reward? The Top List of Digital Transformation Platforms The Ultimate List of the Top Customer Data Platforms 7 Examples of Popular Online Communities Mastering the Sales Order Process Workflow: A Comprehensive Guide Top 10 Social Media Marketing Tools Every Marketer Should Know Unlock the Power of Social Media: Tips for Instagram Highlight How to Manage Employee Leave Requests Using Google Calendar What Are Twitter Threads? Understanding the Basics Unlock the Power of LinkedIn Automation to Transform Your Profile The Rise of Emotion AI: What You Need to Know The Ultimate Guide to Optimizing Your Business Through Workflow Mapping Embracing the Future with Digital Transformation in Manufacturing The Workflow Efficiency Blueprint: A Step-by-Step Process for Optimizing How You Work Digital Transformation Failures and Lessons Learned Mastering Internal Auditing: A Comprehensive Guide A Comprehensive Guide: How to Plan and Create a Commercial Film Mastering the Art of Document Approval Management How to Run Effective NFT Marketing Campaigns: Best Practices and Case Studies A Look at Digital Transformation KPIs in Enterprises Master the Expense and Reimbursement Process with QuickBooks: A Comprehensive Guide AI Marketing - The Complete Guide Crafting Effective Email Marketing Strategies for Abandoned Cart Workflow Streamline Your Processes with Workflow Templates: 8 Examples and Step-by-Step Guides Mastering International Marketing: Strategies for Global Success The community management process: A Step by Step Guide A Comprehensive Guide to Creating and Setting Google Ads Creating the Ideal Workflow for Software Development: A Step-by-Step Guide Manage a Webinar Using Zoom Workflow: A Comprehensive Guide The Power of Automation: How Social Media Auto-Publishing Tools Benefit Your Business Top Social Selling Tools to Boost Your Sales Strategy The Best Community Management Tools to Build an Engaged Audience Comprehensive Guide to Creating Instagram Ad Campaigns The Ultimate Guide to Creating a Brand Community Simplified Guide to Creating and Setting Up Facebook Ads Definitive Guide to Tracking Software and Application Bugs Mastering Mailchimp: A Comprehensive Guide to Sending Marketing Emails Mastering Digital Marketing in Japan: Tips and Strategies Mastering Digital Marketing in Asia: Essential Strategies & Tips Mastering Instagram: How to Create and Publish an Effective Marketing Campaign Step-by-Step A Comprehensive Guide to Tracking and Managing Manufacturing Production Workflow Top Influencers for Web3 Marketing How to Recruit and Educate the Best Talent to Drive Digital Transformation Leveraging CRM in Marketing: Enhancing Customer Relationships & Boosting Business Performance CRM, MA, and SFA: Understanding the Difference and Their Importance Digital Transformation in Healthcare: Enhancing Patient Care and Operational Efficiency Embracing Digital Experience at Your Work Embracing the Future: Digital Transformation in the Banking Industry What Is Workflow Automation and Why You Need It Maximize Your Business Potential with LinkedIn Analytics Social Media ROI - How to justify the spend Top 10 Quotes About Artificial Intelligence from Influential Business Leaders Digital Transformation (DX) for Sales: Embracing Innovation for Business Success Digital Journey: The Transformation of the Travel Industry Pioneering Change: The Digital Transformation in Local Governments Digital Transformation in Real Estate: Uncovering the Opportunities and Challenges The Future of HR: Unleashing the Power of Digital Transformation in Human Resources The Ultimate Guide to Mastering Social Media Marketing Blockchain Communities: What Are They? And Why You Should Build One A Deep Dive into Cloud Migration: Embracing the Future of Business Why Sales Enablement Matters: How to Empower Your Sales Team to Close More Deals 10 examples of well-run brand communities: everything you need to know Unlocking the Secrets of Successful Branding in Japan AI Marketing Strategy: How to Develop an Effective Plan Exploring Social Media in Japan: Trends and Opportunities Mastering Influencer Marketing: Proven Strategies for Success A Comprehensive Guide to Managing Initial Patient Intake and Treatment Mapping E-commerce Rebate Campaign Process: A Step by Step Guide What is Corporate SNS? Understand the Benefits and Tips for Greater Results! Mastering Twitter Analytics: Your Ultimate Guide to Understanding and Leveraging Twitter Data Everything You've Wanted to Know About Web3 Marketing Workflow Optimization: How to Achieve More by Doing Less Define, Automate, Optimize: A Comprehensive Guide to Email Marketing Workflows Why and How to Expand Your Startup to the Asian Market Comprehensive Understanding of Customer Relationship Management (CRM) Best Talent Management Software: A Comprehensive Review of the Top Solutions Boost Workplace Efficiency: Top 10 Employee Productivity Tracking Software Cultural Marketing 101 - how to run business in different countries with different culture Influence Engineering Explained: What, Why and How A guide to Social PR The Comprehensive Guide to Workflow: A Key to Optimized Business Operations Mastering Project and Task Management with Notion: A Detailed Guide Top SEO Agencies in Asia: Boost Your Business Growth The Best Discord Analytics Tools to Track Server Stats Mastering Canva: Simplifying the Presentation Creation Process Digital Transformation in Insurance - Revolutionizing the Industry Landscape The Digital Transformation in the Retail Industry Mastering Global E-Commerce: How to Build a Successful Global E-commerce Business AI Marketing Tools: Revolutionizing the Future of Digital Advertising Unleashing Digital Transformation in Supply Chain Management and Logistics Embrace the Future: Digital Transformation (DX) in Accounting The Comprehensive Guide to YouTube Automation: Unlock the Power to Streamline Your Channel's Growth The Beginner's Guide to Mastering Workflow Management AI in Marketing: A Deep Dive into Fortune 500 Companies What Is a Workflow Chart? The Ultimate Guide to Streamlining Your Process What Is PLM? An In-Depth Look at Product Lifecycle Management What Is a Workflow Plan and How to Write One The Definitive Guide to Workflow Analysis The Benefits of AI Marketing Explained Community Growth: Growing and optimizing your community size Workflow Approval: A Comprehensive Guide to Increased Efficiency Community Management vs Social Media Management How to build a thriving DeFi x NFT community like sudoswap Everything You Need to Know About Product Data Management A Beginner’s Guide to Social Media Engagement

There's a better way to
run your ecommerce.

From Marketing to Customer Service.
Everything you need to grow ecommerce.
One subscription. Unlimited accounts.

Start Free

Contact us for more information.

Free Trial and Demo
Dedicated Support
Estimates & Quotes
Spec & Tool Selection
Data migration
Development & Consulting