Start Billing Management in Sanka
Welcome to Sanka's Billing Management! This article will guide you through the core elements and features of billing management within Sanka, helping you streamline your financial operations efficiently.
By the end of this guide, you will be familiar with how to create, manage, and track orders, subscriptions, estimates, delivery notes, invoices, receipts, and slips to ensure smooth billing and payment processes in your business.
Key Objects in Billing Management
1. Orders
Orders represent customer purchases of items. They serve as the foundation of your billing management, capturing the details of what was ordered and providing a clear reference for creating invoices and receipts.
Key Features:
- Order Details: Contains essential information such as order ID, customer details, product or item ordered, quantity, and pricing.
- Order Status: Track order stages from draft, pending, confirmed, shipped, to completed.
- Integrate with Invoices: Seamlessly convert orders into invoices for streamlined billing.
Usage:
Orders are the first step in your billing process. Sanka allows you to create detailed order records for each customer, making it easier to track what has been ordered and ensure that invoices reflect the correct charges.
2. Subscriptions
Subscriptions refer to recurring billing agreements for items provided to customers on a regular basis (monthly, quarterly, yearly, etc.).
Sanka supports managing subscriptions efficiently to automate repetitive billing.
Key Features:
- Recurring Billing: Set up automated billing cycles for long-term customer relationships.
- Subscription Plans: Create and manage different pricing plans for various subscription tiers.
- Renewal Management: Track upcoming subscription renewals and provide alerts for renewals or cancellations.
Usage:
Subscriptions help businesses with regular billing needs, such as software services or membership programs, ensuring that customers are charged correctly and consistently over the life of the subscription.
3. Estimates
Estimates are preliminary quotes provided to customers, outlining the expected cost of a product or item.
Key Features:
- Estimate Creation: Generate clear and professional estimates with detailed pricing breakdowns.
- Estimate Status: Track customer responses to estimates, including draft, sent, scheduled, or paid.
Usage:
Estimates are an essential tool for businesses in managing price discussions with clients.
Sanka allows you to create and track estimates efficiently, helping build trust with clients by offering clear cost projections before finalizing deals.
4. Delivery Notes
Delivery Notes are documents that accompany shipped goods, confirming what items were delivered to the customer.
They serve as proof of delivery and help reconcile delivered items with the original order.
Key Features:
- Delivery Information: Lists the items delivered, along with quantities, pricing, and issuing dates.
- Confirmation: Customers can confirm or acknowledge receipt of the items, providing a paper trail for both parties.
Usage:
Delivery notes provide transparency in the fulfillment process, ensuring that the products or items shipped match the customer's order.
Sanka simplifies this by allowing you to create delivery notes that sync with existing orders.
5. Invoices
Invoices are official requests for payment, issued after goods or services have been delivered. They summarize what was purchased and the total amount due.
Key Features:
- Invoice Creation: Automatically generate invoices from completed orders or subscriptions.
- Payment Terms: Specify payment due dates and any applicable terms or discounts.
- Automated Reminders: Send automated reminders to customers for overdue payments.
Usage:
Invoices are crucial for securing payment from customers. Sanka's invoicing system ensures that you have a clear, professional method for billing customers and keeping track of what payments are due or outstanding.
6. Receipts
Receipts are confirmations of payment received from customers. They acknowledge that the payment for an order or service has been made in full or in part.
Key Features:
- Detailed Breakdown: Provide a full breakdown of what the payment covers, including any applied discounts or taxes.
- Integration with Orders: Link receipts directly to the corresponding ordersfor complete payment tracking.
Usage:
Receipts help provide transparency and documentation for completed transactions. Sanka allows you to issue receipts quickly and accurately, improving your financial records and building trust with customers.
7. Slips
Slips refer to various types of transactional documents, such as packing slips or payment slips, which serve as records of specific actions taken within the billing and fulfillment processes.
Key Features:
- Document Types: Create various slips (sales slips, withdraw slips, deposit slips, transfer slips, and delivery slips) to accompany deliveries or payments.
- Linked to Orders: Slips can be linked to orders, helping to maintain an easy and thorough tracking.
- Customizable: Customize slip formats to suit your business requirements.
Usage:
Slips provide an additional layer of documentation for specific payment actions.
Sanka ensures that all slips are systematically managed and linked to relevant orders or transactions for easy tracking.
How to Get Started
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Log into Sanka:
Visit Sanka and log in to your account to begin managing your billing.
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Create Orders:
Start by navigating to the Orders section to create new customer orders for products or services.
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Manage Subscriptions:
If you offer recurring services, head to the Subscriptions section to set up and manage customer subscriptions.
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Issue Invoices:
Once orders are fulfilled, generate invoices under the Invoices section and send them to customers for payment.
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Track Payments:
Use the Receipts section to confirm and record payments, ensuring you have a clear trail of all financial transactions.
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Generate Slips:
Whether it's a sales slip or delivery slip, use the Slips section to manage important transactional documents.
Advanced Features
- Automated Workflows: Sanka offers the ability to automate routine billing tasks such as invoicing and payment reminders, reducing administrative overhead.
- Integration with Payment Gateways: Sanka integrates with multiple payment gateways to ensure seamless processing of online payments.
- Reporting and Analytics: Get insights into billing performance with real-time reporting, tracking key metrics such as outstanding payments, revenue, and customer orders.
Conclusion
Effective billing management is key to maintaining healthy cash flow and ensuring the financial stability of your business.
Sanka provides a comprehensive solution that covers all aspects of billing, from orders to receipts, making it easier for you to manage every step of the process.
For further guidance on specific tasks or features, visit our help center or contact our support team for personalized assistance!
