What is the Item Object in Sanka?
The Item Object is the foundational element for managing the various products and services that a business handles.
It refers to any product, good, or service that a company stocks, sells, or uses in its operations.
Without this object, you cannot run the operation or workflow in Sanka as it is the master of all modules and related to all of the system.
The Item Object captures all the critical data related to these products, including their descriptions, stock levels, pricing, and associated suppliers.
Before beginning, we recommend checking out the article on Sanka Basics to understand foundational concepts like objects and modules.
Key Data of the Item Object
Here are the most important data in the Item Object:
- Item ID: A unique identifier assigned to each product.
- Item Name: The name of the product or material.
- SKU: A Stock Keeping Unit (SKU) for inventory tracking.
- Description: Detailed information about the product.
- Pricing: Information on the product’s price, including discounts or bulk pricing.
This object is crucial in ensuring that all processes related to inventory, orders, sales, and procurement are seamlessly connected to accurate and up-to-date product data.
Modules That Use the Item Object in Sanka
1. Inventory Management
The Inventory Management module heavily relies on the Item Object to track stock levels for each product. This module connects to the Item Object to:
- Monitor Stock Levels: Each item in the inventory is linked to its corresponding Item Object, allowing businesses to track the exact quantity available.
- Log Inventory Transactions: Whenever an item is added or removed from inventory, it logs the change, linking directly to the Item Object.
For more information on how items are used in Inventory Management, visit our Inventory Management Guide.
2. Orders Management
In the Orders Management module, the Item Object is used to process customer orders and ensure accurate product fulfillment. This module uses the Item Object to:
- Generate Sales Orders: When a customer places an order, the Item Object is referenced to pull product details, including price and SKU, ensuring the correct item is sold.
- Track Fulfillment: Each order is connected to an Item Object, making it easy to monitor order fulfillment and shipping status.
- Order History: The Item Object allows businesses to track which products have been ordered historically, providing insights into sales performance.
Explore how to manage Orders in Sanka by visiting the Orders Management Guide.
3. Procurement Management
The Procurement Management module integrates the Item Object to streamline purchasing operations. This module uses the Item Object to:
- Create Purchase Orders: When procuring goods, the Item Object ensures accurate details about each product are included in the purchase order.
- Supplier Integration: The Item Object links to suppliers, ensuring that the correct items are ordered from the right sources.
- Track Deliveries: Upon receipt of purchased items, the module updates inventory by referencing the linked Item Object.
Learn more about the Procurement module in our Procurement Management Guide.
4. Billing Management
The Billing Management module uses the Item Object to ensure accurate pricing and invoicing of goods and services. This module uses the Item Object to:
- Generate Invoice: When creating invoices for customers, the Item Object ensures that the correct product descriptions and prices are applied.
- Create Accurate Estimates: By referencing the Item Object, businesses can create accurate quotations with precise product details, ensuring transparency in pricing.
- Generate Delivery Notes: Delivery notes are populated with accurate item details by referencing the Item Object, ensuring that customers receive the correct items.
- Generate Receipts: Receipts are confirmations of payment received from customers. By linked it to Item Object, it help provide transparency and documentation for completed transactions in specific order.
For more details on managing billing and invoices, visit the Billing Management Guide.
